Travel Grants

With the sponsorship of the U.S. National Science Foundation (NSF), a limited number of student travel grants are available to assist deserving students from US Institutions. These will partially cover the registration, boarding, and/or lodging costs for the selected awardees. Priority will be given to those having an accepted paper or poster in the conference, workshops or ICFEC, and to enhance the diversity of participants.

Important Dates

All deadlines are in Anywhere on Earth (AoE), UTC-12 timezone.

Application

If you are interested in applying for a CCGrid 2024 travel grant, use this application form: https://forms.gle/9ZTYNncHFeFrKU336

Applicants must submit relevant information such as current country and place of residence and study, academic qualification, your current academic program (undergraduate, Master, or PhD student), stage of study, and any underrepresented group status (this information is optional and provided voluntarily), etc., along with a statement of interest. Note that our funding sources limit travel grants to only students studying at a university in USA. In your statement, you must describe:

• Your motivation for attending the CCGrid 2024 conference and how it will benefit you;
• How your participation at CCGrid adds value to the conference and benefits the attendees in general; and
• The type and level of travel support requested, including the monetary amount (e.g. award justification).

Note that our funding sources limit travel grants to only students studying at a university in the United States.

Eligibility

Travel grant applicants must satisfy one of these pre-requisites:

Currently enrolled as a fulltime student in a Doctoral or Masters’ degree program at an academic institution based in the USA, and still will be at the time of the conference.

Expectations

Travel grantees are expected to actively participate in the conference. The rules for awarding and disbursing the grant are dependent on the funding bodies in the USA. As per the rules, the awardee must attend all sessions of the conference throughout its entire duration of 4 days. Awardees must check in at the registration desk on each day of the conference.

The awardees will also be required to volunteer at the conference as per instructions issued at a later date. Student volunteers are expected to perform a wide range of tasks for the Conference such as providing support to presenters, working at the Information Booths, and staffing conference activities. Student volunteers can expect to work about 10-15 hours in total during the conference, allowing plenty of time to engage in important educational and career-advancing activities such as tutorials, technical talks, panels, poster sessions, and workshops.

Travel grant awardees must also participate in the mentorship sessions that will be organized on most days of the conference.

After the conference is completed, all awardees are required to submit a 1-page summary report about the conference attendance experience within one week of the conference end date.

We can retract travel funding if recipients do not adhere to the expectations and rules of the award.

Notifications and Planning

The travel grants committee will review the applications for travel funding and inform the successful applicants by the deadlines listed above. Travel grantees will need to book their travel arrangements themselves.

More details will be provided as part of the award letter sent to successful applicants.

Grant Disbursement

The awardee will be partially reimbursed for a part of their travel, registration, and/or accommodation as per the guidelines below, upon producing suitable bills for the same. The reimbursement will be processed after your conference summary report is received. You must meet the Expectations from the conference for the reimbursement to be provided. Details will be posted at a later time after the award notification.